Emotions run high at Sandia Associates when a simple suggestion to improve data security is misunderstood. Avoid the conflict and keep your confidential information secure by hiring a NAID-certified vendor today!
Local News – Local – July 19, 2012
Transaction included accounts for 100 clients, one mobile shred truck
By Chey Scott
Of the Journal of Business
Spokane-based DeVries Business Services has bought the assets of a Pasco-based
mobile document destruction company called Green Shred LLC.
DeVries’ President and CEO Patrick DeVries says the transaction was completed on
June 30, but he declines to disclose the terms of the sale. He says the owner of Green
Shred had been looking to sell the company so he could pursue other interests.
As part of the transaction, DeVries has acquired around 100 new customer accounts in
central Washington and northeast Oregon, as well as Green Shred’s lone documentshredding
truck. DeVries Business Services since has closed the former Green Shred
office in Pasco, but will continue to serve those clients out of its Spokane headquarters,
located at 601 E. Pacific, he says.
DeVries says that while Green Shred had one other employee in addition to its former
owner, DeVries Business Services didn’t retain that employee through the transaction,
so the company will be adding one full-time position to serve its newly acquired clients.
“The acquisition was a reasonable way for us to grow,” DeVries says. “With the
headquarters here, we have a great market area to service and can serve communities
in more outlying areas.”
He adds that the company currently is working to acquire another Inland Northwestbased
company that provides similar services, but he declines to disclose any other
information regarding that potential acquisition.
DeVries says that because his company offers a full-range of document management
and destruction services, including digital information destruction from hard drives,
phones, and other devices, the new clients it gained through the purchase will have
access to those services in addition to document shredding.
DeVries Business Services also provides assistance to its customers in compliance with
privacy and nondisclosure laws, he says, as well as secure courier services, document
tracking, and professional office moves.
In addition to that, Devries says the company accepts, free of charge, old computers and
televisions as part of a partnership with the state’s E-Cycle Washington program, which
seeks to help residents properly dispose of and recycle old electronics.
DeVries Business Services was founded here in 1985 and currently employs 30 full-time
Contact Chey Scott at (509) 344-1264 or via email at firstname.lastname@example.org.
Get Rid of Your Data Before You Get Rid of Your Storage Media
The advent of digital technology forever changed the landscape of information preservation– digital media storage has made it possible to store large amounts of information in a very small space compared to traditional paper storage. The biggest downside to digital data storage used to be the danger of losing your information, but advances in the ability to recover information from digital media have saved many a business from accidental catastrophic data loss.
Fortunately (and Unfortunately), Deleted Doesn’t Mean Destroyed
Unfortunately, those same advances also opened up another area of vulnerability: discarded storage media. Many companies are unaware that simply deleting the files does not remove the data from digital media—it just removes it from the media’s registry and leaves that space open to be rewritten over (if the media is rewritable).
The information is still there, and can be easily recovered by someone who knows how to look for it. That’s why discarding storage media loaded with confidential information without proper precautions leaves your firm and your customers open to attack.
Digital Times Call for Extra (Destructive) Measures
Total data destruction is the only way to protect yourself and your customers from the damage of a data breach. That means that before you discard your storage media, you need to take extra steps to ensure your data is not just deleted, but unreadable and unrecoverable.
If possible, the storage media needs to be completely destroyed by shredding or another secure method that renders it unreadable and the information it contained completely unrecoverable. If the media cannot be completely destroyed, then not only do sensitive files need to be deleted, but the media needs to be overwritten so the information it once contained no longer exists.
Total Destruction is the Only Path to Total Protection
Whether you store your critical business information on paper, microfilm or on digital storage media like hard drives or CDs, you need to make sure your information is totally destroyed before you discard the media it’s contained on. Your best resource for more information on what you need to do to protect yourself and your customers is a shredding and destruction specialist like DeVries Business Services.
A digital media destruction specialist will advise you on what additional precautions you should take and what the best ways are to prepare your digital storage media for destruction, and can also assist with the actual destruction of your media.
Whatever you do, THINK before you toss your digital storage media. Your business’ survival depends on it.
How to Protect Your Patient Information During a Medical Move
No move is easy, and there are always security risks when private information is moved from its regular, secure environment. But moving a medical office presents special security challenges because of the confidential nature of the information medical records contain:
- Protected Health Information (PHI) must be shielded from view at every step of the move, so that no unauthorized personnel, including the movers, see it
- HIPAA compliance must be strictly maintained and correctly documented throughout the move
- Movers and staff need training to know how to correctly handle protected information so it stays secure
A Good Specialist Knows What to Do to Protect You AND Your Patients
At DeVries Business Services, we specialize in moving even the most confidential information securely and in accordance with the strictest compliance requirements. We already have best security practices in place, and we’ve developed specialized security protocols designed with information security in mind:
- We use non-transparent e-crates and opaque black shrink-wrap to keep information from view, so whether it’s in a crate or on a cart, no one who shouldn’t see it can see it
- We don’t EVER leave secure information unattended, where someone could get at it
- We use security tags to ensure locked crates haven’t been tampered with, and security labels that ensure protection of information on carts
- All of our staff has been fully trained in the latest security procedures and compliance requirements, and they follow best practices throughout your move, and we’re happy to also train YOUR staff in how to handle patient records the right way
- We document everything we do so that your compliance requirements are satisfied
Moving a Medical Office Doesn’t Have to be Fraught with the Risk of Breach
Choosing a mover that is truly a partner in your protection and has the specialized knowledge required to handle things the right way is the smartest move YOU can make to ensure your medical office move goes smoothly. At DeVries Business Services, we have years of experience handling moves for medical practices and laboratories, and we’ll be glad to put our expertise to work for you!
Please contact us today to learn more about some of the specialized security procedures and HIPAA compliance practices you should be aware of, or to request a free, no-obligation quote on your medical office move. We’ll be happy to share valuable tips that will make the process easier and more secure!
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Spokane, WA 99202
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