Posts by PatDeVries

Current and Future Privacy Laws That May Affect Your Business

As corporate data breaches spiral out of control, consumers are demanding stricter protection standards for their personal, financial, and medical information. This presents a challenge for businesses. Keeping up with an alphabet soup of privacy regulations isn’t easy. In this blog, we highlight several common privacy laws and outline your obligations for meeting each of…

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The Risks of Storing Documents In-House

Businesses rely on paper records to support their administrative needs and legal requirements. Many organizations store them wherever they can find space, including boxes, closets, shelves, drawers, file cabinets, etc. But these storage options come with a host of problems. In this blog, we discuss the risks of storing documents in-house. Security If you’re not…

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What Your Employees Need to Know about Data Privacy

What do your employees understand about data privacy? Are they putting your customers, vendors or even themselves at risk? In this blog, we discuss key data privacy factors your employees need to know. Data Privacy Is the Law Several federal well-known federal laws mandate how companies must store, send, and dispose of personally identifiable information…

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5 Document Disposal Mistakes to Avoid

As a business owner, privacy protection falls squarely on your shoulders. If sensitive information is stolen and compromised on your watch, you and your company can face serious legal and financial repercussions. Here are five document disposal mistakes you should avoid at all costs: 1. Ignoring Final Disposition Dates Keeping documents longer than necessary is…

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5 Tips for Choosing a Scanning Service Provider

Are you considering going paperless? Choosing a scanning services provider can be stressful. Not every scanning company meets the criteria you deserve. In this blog, we offer five helpful tips for choosing a scanning services provider. 1. Verify Experience and Ability Document scanning requires more than technology; experience and ability are just as important. You…

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5 Important Questions to Ask a Records Storage Provider

In today’s fast-paced and competitive business environment, it’s important to have the right information at the right time. A records storage service offers a cost-effective and secure solution for ensuring seamless access to—and protection for—your documents. But not all records storage providers are equal, especially when it comes to security, expertise and professionalism. So, when…

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Security Tips for National Identity Theft Prevention and Awareness Month

The holiday season is in full swing, which means more purchases for consumers and more sales for retailers. It’s also the time of year when small businesses and shoppers are most at risk of identity theft and fraud, so it’s no surprise December is National Identity Theft Prevention and Awareness Month. Here are our tips…

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5 Questions to Ask a Data Services Provider

Part of running a successful business is making sure your information and the medium it’s stored on is secure. So, finding a dependable data services provider is a must. In this blog, we offer five critical questions to ask a data services provider. 1. Is my media stored in a climate-controlled facility? Excessive heat/cold, moisture/dryness,…

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PRISM Privacy+ Certification: Why It’s Important

Choosing a records management provider isn’t easy. You need security, dependability, and experience. Sometimes, the choice between two qualified records management companies comes down to one deciding factor: Privacy+ Certification In this blog, we highlight several ways working with a Privacy+ Certification records management provider benefits your business. What is Privacy+ Certification? Privacy+ Certification is administered…

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Ask These Questions before a Scanning Project

Whether it’s hiring new staff or buying new equipment, each business decision-making process deserves serious forethought. Considering whether to scan your documents is no different. Before undertaking a scanning project, we suggest that you ask yourself the following questions: Q: Do I have the technology needed to scan my documents? Desktop scanners are effective for…

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