The holiday season is in full swing, which means more purchases for consumers and more sales for retailers. It’s also the time of year when small businesses and shoppers are most at risk of identity theft and fraud, so it’s no surprise December is National Identity Theft Prevention and Awareness Month. Here are our tips…

Part of running a successful business is making sure your information and the medium it’s stored on is secure. So, finding a dependable data services provider is a must. In this blog, we offer five critical questions to ask a data services provider. 1. Is my media stored in a climate-controlled facility? Excessive heat/cold, moisture/dryness,…

Choosing a records management provider isn’t easy. You need security, dependability, and experience. Sometimes, the choice between two qualified records management companies comes down to one deciding factor: Privacy+ Certification In this blog, we highlight several ways working with a Privacy+ Certification records management provider benefits your business. What is Privacy+ Certification? Privacy+ Certification is administered…

Whether it’s hiring new staff or buying new equipment, each business decision-making process deserves serious forethought. Considering whether to scan your documents is no different. Before undertaking a scanning project, we suggest that you ask yourself the following questions: Q: Do I have the technology needed to scan my documents? Desktop scanners are effective for…

As identity theft rates rise, privacy protection awareness is at an all-time high. As a result, we receive questions about secure information disposal every day. In this blog, we answer the most frequently-asked paper shredding questions. Q: What’s the difference between onsite and offsite shredding? A: With onsite mobile shredding, a specialized shredding vehicle comes…

Are you running out of office space for your documents, but don’t know where else to store them? You need a solution that’s reliable, secure and affordable. In this blog, we review the top reasons to store your documents offsite in a records center. Security  Don’t underestimate physical threats to your documents. If confidential contracts,…

As a business owner, you’re obligated to protect your employees’ and customers’ personal information. That responsibility just got bigger. A recent circuit court ruling makes it more likely for your business to be sued if personal information is lost, stolen or compromised. In this blog, we discuss the specifics of the ruling and its impact…

Are you considering going paperless, but not sure of how a scanning service works? In this blog post, we offer an inside look at a professional scanning service. The Scanning Facility A scanning facility is a busy place with an assembly-line atmosphere. Preparation, sorting, indexing and imaging stations enable organized processing of documents by uniformed,…

When it comes to protecting your clients and employees from identity theft and making sure your company complies with state and federal privacy laws, shredding is a must. As a result, there’s no shortage of document shredding providers willing to destroy your information. But with so many options, it can be hard to settle on…

Every business looks for ways to keep their confidential records secure and increase efficiency. Records storage companies offer solutions for accomplishing both of these things. Here are the answers to the top four records storage questions we’re frequently asked. Q: Why should I store my documents in a record center? A: A records center provides…

It’s no surprise that there’s a lot to know about data protection. We’re asked questions daily! In order to help you implement a solid data protection plan for your company, we’ll answer your frequently asked questions in this blog. Q: How often should I back up my data? A: As often as possible. A regular…

No business owner wants a lawsuit filed against their company. Litigation costs alone can bankrupt your organization. Unfortunately, a recent court ruling has made it easier and faster for your company to be sued. Read on to find out the details and, most importantly, how to protect your business. Background  Several weeks ago, the fast…

Are you considering having your documents and data professionally stored and managed? If so, here are ten things you should know about the very best records and information management (RIM) services. If you’re looking for a RIM provider, look for these important features: 1. RIM Professionals Receive Extensive Training Trusting someone to handle your information…

Finding a convenient, affordable and secure place to store your documents isn’t always easy. And many business owners think self storage is their only–or only affordable—document storage option. If you’re one of them, reading this article may change your mind. Here are five ways offsite storage beats document storage: 1. Convenience There’s nothing more inconvenient…

If you’re concerned about protecting your clients and employees from identity theft and business fraud, you may consider investing in a professional shredding service. You may also wonder how outsourced shredding is different from in-house shredding. In this blog, we describe how a professional shredding service works. How Are My Documents Collected? When you invest…

Document scanning is a hot topic these days. More and more businesses are realizing the benefits of converting paper records to digital images. With all the buzz, people ask us document scanning questions every day. Here are answers to the top five: Q: What Are the Advantages Outsourcing My Scanning Project? A: There are two…

Keeping track of your digital information can be a challenge in today’s complex business world. Storage capacity keeps growing, regulatory requirements continue to expand, and cyber security threats are on the rise. We know your business faces these challenges too, so today we’re sharing our three tips for managing your digital information: 1. Back Up…

If you’ve decided to invest in offsite document storage, congratulations! You’ve taken the first step towards true records management. The next step is finding the right document storage provider. Here are five things to look for: 1. Security Security should always be at the top of your checklist when choosing a document storage solution. Your…

As records management experts, every week we are asked many questions about document storage. Naturally, some questions are asked more than others. Here are answers to five of the most frequently asked document storage questions: Where is the safest place to store my documents? Customers who store confidential patient records, financial files and other sensitive…

Paper shredding is a broad topic, including everything from privacy protection to document recycling to regulatory compliance. It’s no wonder we receive three or more paper shredding questions each week! To help you understand the topic better, we’ve provided answers to your most frequently asked paper shredding questions. How are shredded documents recycled? After your…

Many organizations find it daunting to prepare for an office move. Moving employees, systems and equipment is risky, as so many things can go wrong. The following strategies will help you put your mind at ease so you are well prepared for your office move. Plan Early A successful office move benefits from solid planning;…

If time and money are dissuading you from going paperless, don’t worry, you have another option for achieving your goals. A professional document scanning service eliminates the cost and inefficiency of a do-it-yourself approach to imaging your files. Here’s how a scanning service can help you go paperless in several easy steps.  Document Preparation If…

As 2016 draws to a close, it’s time to look forward to the new year. As a business owner, you may have already laid the groundwork for 2017. If not, it isn’t too late to include document security and compliance in your plan. Here we share tips and best practices you can implement. Clear Out…

Emotions run high at Sandia Associates when a simple suggestion to improve data security is misunderstood. Avoid the conflict and keep your confidential information secure by hiring a NAID-certified vendor today!

Local News – Local – July 19, 2012 Transaction included accounts for 100 clients, one mobile shred truck By Chey Scott Of the Journal of Business Spokane-based DeVries Business Services has bought the assets of a Pasco-based mobile document destruction company called Green Shred LLC. DeVries’ President and CEO Patrick DeVries says the transaction was…

Get Rid of Your Data Before You Get Rid of Your Storage Media The advent of digital technology forever changed the landscape of information preservation– digital media storage has made it possible to store large amounts of information in a very small space compared to traditional paper storage. The biggest downside to digital data storage…

No move is easy, and there are always security risks when private information is moved from its regular, secure environment. But moving a medical office presents special security challenges because of the confidential nature of the information medical records contain: Protected Health Information (PHI) must be shielded from view at every step of the move,…