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Not All Shredding Companies Are the Same: Here’s Why

In the world of shredding services, the iconic Sesame Street song, “One of These Things Is Not Like the Others,” perfectly describes the diverse landscape of shredding companies. The quest for the ideal shredding partner may have you humming this tune as you navigate the options. The truth is, not all shredding companies are created…
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Top 10 Things to Look for in a Shredding Company

In a recent staff meeting, the topic of annoying sounds came up. Fingernails on a chalkboard, snoring and buzzing mosquitos were some of the quick comments, but surprisingly, the office shredding machine was a common complaint. The constant grind of the machine, attempting to process a few sheets at a time and then jamming at…
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When to Switch from One-Time Shredding Service to Recurring Shredding Service

“They say time changes things, but you actually have to change them yourself” is a quote from Artist Andy Warhol. A key to being efficient is to keep up with change over time. Your business made the decision some time ago to use the shredding services of a professional shredding company because you wanted to…
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Media Destruction and Privacy Law Compliance

There’s a Beast in the Shadows It’s watching you, day after day, wondering how long before you’re going to do something about it. It wonders if you’re just ignoring it, hoping it will go away on its own, or if you’ve become oblivious to its existence and you’re unaware of the danger it presents. It…
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Observe Financial Awareness Day by Protecting Your Identity

Your True Identity How do people identify you? The way you dress or style your hair? By your personality? By the things you have done? In many ways, this is your true identity. These are identifiers that that you have some amount of choice over that have made you who you are. But there is…
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The Real Cost of Storing Your Files On Site

What is the Bottom Line? At the end of a home improvement project, have you ever discovered there were many unexpected or overlooked things that significantly increased the final cost? Or you want to take that quick getaway vacation, so you grab a hard-to-believe low-cost plane ticket only to realize it’s not a bargain after…
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What is a Certificate of Destruction and Why Do I Need One?

Unusual Things Every once in a while, you come across something that strikes you as really odd or strange. For instance, as you are walking down the street and you pass by the hearing aid store, a representative asks if you would like to take a free hearing test. By responding, you already indicate that…
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Tips for Preserving and Protecting Archival or Business Records

In a world where digital record keeping is attempting to replace physical records, the task of preserving and protecting archival and business records may feel like an ongoing challenge. But it doesn’t have to be—it just requires following some simple guidelines. Here’s our short list of tips for you to consider following. 1. Organize Your…
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Is Your Business Compliant with 2023 Data Privacy Laws?

Your business operations are running smoothly, and despite facing the occasional challenge along the way, you feel confident that your company has a great future. You have great employees, and the bottom line is in the black. With an investment of a lot of hard work, time, and money, you have created a reputable business…
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National Preparedness Month and Disaster Recovery Planning

September is the beginning of the hurricane season and is also designated National Preparedness Month. Sponsored by the Federal Emergency Management Agency (FEMA), National Preparedness Month encourages Americans to prepare for disasters in their homes and businesses. In this blog, we offer several business disaster recovery and continuity planning tips: 1. Plan Now Natural disasters…
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Key Questions to Ask a Document Scanning Provider

Choosing a document scanning provider isn’t always easy. Not every scanning company offers expertise, value, and dependability. To make sure you choose a qualified and capable document scanning provider, ask the following questions: Q: Do you offer workflow or conversion scanning? A: Every business has unique document conversion needs, so it’s important to make sure…
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5 Tips for Choosing a Data Services Provider

Businesses that value privacy protection grow and thrive. But it takes a team effort, which is why choosing a reputable and dependable data services provider is the key to success. In this blog, we offer several tips for making the right choice. 1. Understand Your Data Privacy Requirements Every company has different data storage and…
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Current and Future Privacy Laws That May Affect Your Business

As corporate data breaches spiral out of control, consumers are demanding stricter protection standards for their personal, financial, and medical information. This presents a challenge for businesses. Keeping up with an alphabet soup of privacy regulations isn’t easy. In this blog, we highlight several common privacy laws and outline your obligations for meeting each of…
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The Risks of Storing Documents In-House

Businesses rely on paper records to support their administrative needs and legal requirements. Many organizations store them wherever they can find space, including boxes, closets, shelves, drawers, file cabinets, etc. But these storage options come with a host of problems. In this blog, we discuss the risks of storing documents in-house. Security If you’re not…
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What Your Employees Need to Know about Data Privacy

What do your employees understand about data privacy? Are they putting your customers, vendors or even themselves at risk? In this blog, we discuss key data privacy factors your employees need to know. Data Privacy Is the Law Several federal well-known federal laws mandate how companies must store, send, and dispose of personally identifiable information…
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5 Document Disposal Mistakes to Avoid

As a business owner, privacy protection falls squarely on your shoulders. If sensitive information is stolen and compromised on your watch, you and your company can face serious legal and financial repercussions. Here are five document disposal mistakes you should avoid at all costs: 1. Ignoring Final Disposition Dates Keeping documents longer than necessary is…
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5 Tips for Choosing a Scanning Service Provider

Are you considering going paperless? Choosing a scanning services provider can be stressful. Not every scanning company meets the criteria you deserve. In this blog, we offer five helpful tips for choosing a scanning services provider. 1. Verify Experience and Ability Document scanning requires more than technology; experience and ability are just as important. You…
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5 Important Questions to Ask a Records Storage Provider

In today’s fast-paced and competitive business environment, it’s important to have the right information at the right time. A records storage service offers a cost-effective and secure solution for ensuring seamless access to—and protection for—your documents. But not all records storage providers are equal, especially when it comes to security, expertise and professionalism. So, when…
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Security Tips for National Identity Theft Prevention and Awareness Month

The holiday season is in full swing, which means more purchases for consumers and more sales for retailers. It’s also the time of year when small businesses and shoppers are most at risk of identity theft and fraud, so it’s no surprise December is National Identity Theft Prevention and Awareness Month. Here are our tips…
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5 Questions to Ask a Data Services Provider

Part of running a successful business is making sure your information and the medium it’s stored on is secure. So, finding a dependable data services provider is a must. In this blog, we offer five critical questions to ask a data services provider. 1. Is my media stored in a climate-controlled facility? Excessive heat/cold, moisture/dryness,…
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PRISM Privacy+ Certification: Why It’s Important

Choosing a records management provider isn’t easy. You need security, dependability, and experience. Sometimes, the choice between two qualified records management companies comes down to one deciding factor: Privacy+ Certification In this blog, we highlight several ways working with a Privacy+ Certification records management provider benefits your business. What is Privacy+ Certification? Privacy+ Certification is administered…
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Ask These Questions before a Scanning Project

Whether it’s hiring new staff or buying new equipment, each business decision-making process deserves serious forethought. Considering whether to scan your documents is no different. Before undertaking a scanning project, we suggest that you ask yourself the following questions: Q: Do I have the technology needed to scan my documents? Desktop scanners are effective for…
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Answers to Your Paper Shredding FAQs

As identity theft rates rise, privacy protection awareness is at an all-time high. As a result, we receive questions about secure information disposal every day. In this blog, we answer the most frequently-asked paper shredding questions. Q: What’s the difference between onsite and offsite shredding? A: With onsite mobile shredding, a specialized shredding vehicle comes…
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The Top Reasons to Store Your Documents Offsite in a Records Center

Are you running out of office space for your documents, but don’t know where else to store them? You need a solution that’s reliable, secure and affordable. In this blog, we review the top reasons to store your documents offsite in a records center. Security  Don’t underestimate physical threats to your documents. If confidential contracts,…
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Data Breach Liability and Your Business

As a business owner, you’re obligated to protect your employees’ and customers’ personal information. That responsibility just got bigger. A recent circuit court ruling makes it more likely for your business to be sued if personal information is lost, stolen or compromised. In this blog, we discuss the specifics of the ruling and its impact…
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Inside a Scanning Service

Are you considering going paperless, but not sure of how a scanning service works? In this blog post, we offer an inside look at a professional scanning service. The Scanning Facility A scanning facility is a busy place with an assembly-line atmosphere. Preparation, sorting, indexing and imaging stations enable organized processing of documents by uniformed,…
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On-site vs Off-site Shredding: What’s the Difference?

When it comes to protecting your clients and employees from identity theft and making sure your company complies with state and federal privacy laws, shredding is a must. As a result, there’s no shortage of document shredding providers willing to destroy your information. But with so many options, it can be hard to settle on…
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Answers to the Top 4 Records Storage Questions

Every business looks for ways to keep their confidential records secure and increase efficiency. Records storage companies offer solutions for accomplishing both of these things. Here are the answers to the top four records storage questions we’re frequently asked. Q: Why should I store my documents in a record center? A: A records center provides…
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Answers to Your Data Protection Questions

It’s no surprise that there’s a lot to know about data protection. We’re asked questions daily! In order to help you implement a solid data protection plan for your company, we’ll answer your frequently asked questions in this blog. Q: How often should I back up my data? A: As often as possible. A regular…
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Did You Know Your Business Could Be Sued The Day after a Data Breach?

No business owner wants a lawsuit filed against their company. Litigation costs alone can bankrupt your organization. Unfortunately, a recent court ruling has made it easier and faster for your company to be sued. Read on to find out the details and, most importantly, how to protect your business. Background  Several weeks ago, the fast…
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10 Things to Know about Records and Information Management Services

Are you considering having your documents and data professionally stored and managed? If so, here are ten things you should know about the very best records and information management (RIM) services. If you’re looking for a RIM provider, look for these important features: 1. RIM Professionals Receive Extensive Training Trusting someone to handle your information…
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5 Ways Offsite Document Storage Beats Self Storage

Finding a convenient, affordable and secure place to store your documents isn’t always easy. And many business owners think self storage is their only–or only affordable—document storage option. If you’re one of them, reading this article may change your mind. Here are five ways offsite storage beats document storage: 1. Convenience There’s nothing more inconvenient…
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Inside a Professional Shredding Service

If you’re concerned about protecting your clients and employees from identity theft and business fraud, you may consider investing in a professional shredding service. You may also wonder how outsourced shredding is different from in-house shredding. In this blog, we describe how a professional shredding service works. How Are My Documents Collected? When you invest…
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Answers to the Top 5 Document Scanning Questions

Document scanning is a hot topic these days. More and more businesses are realizing the benefits of converting paper records to digital images. With all the buzz, people ask us document scanning questions every day. Here are answers to the top five: Q: What Are the Advantages Outsourcing My Scanning Project? A: There are two…
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3 Tips for Managing Your Digital Information

Keeping track of your digital information can be a challenge in today’s complex business world. Storage capacity keeps growing, regulatory requirements continue to expand, and cyber security threats are on the rise. We know your business faces these challenges too, so today we’re sharing our three tips for managing your digital information: 1. Back Up…
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5 Things to Look For In a Document
Storage Company

If you’ve decided to invest in offsite document storage, congratulations! You’ve taken the first step towards true records management. The next step is finding the right document storage provider. Here are five things to look for: 1. Security Security should always be at the top of your checklist when choosing a document storage solution. Your…
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Answers to the Top 5 Document Storage Questions

As records management experts, every week we are asked many questions about document storage. Naturally, some questions are asked more than others. Here are answers to five of the most frequently asked document storage questions: Where is the safest place to store my documents? Customers who store confidential patient records, financial files and other sensitive…
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Everything You Need to Know about Paper Shredding

Paper shredding is a broad topic, including everything from privacy protection to document recycling to regulatory compliance. It’s no wonder we receive three or more paper shredding questions each week! To help you understand the topic better, we’ve provided answers to your most frequently asked paper shredding questions. How are shredded documents recycled? After your…
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8 Strategies to Prepare for an Office Move

Many organizations find it daunting to prepare for an office move. Moving employees, systems and equipment is risky, as so many things can go wrong. The following strategies will help you put your mind at ease so you are well prepared for your office move. Plan Early A successful office move benefits from solid planning;…
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With a Scanning Service, Going Paperless
Is as Easy as 1-2-3!

If time and money are dissuading you from going paperless, don’t worry, you have another option for achieving your goals. A professional document scanning service eliminates the cost and inefficiency of a do-it-yourself approach to imaging your files. Here’s how a scanning service can help you go paperless in several easy steps.  Document Preparation If…
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Countdown to Document Security and Compliance in 2017

As 2016 draws to a close, it’s time to look forward to the new year. As a business owner, you may have already laid the groundwork for 2017. If not, it isn’t too late to include document security and compliance in your plan. Here we share tips and best practices you can implement. Clear Out…
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No Disrespect Indended

Emotions run high at Sandia Associates when a simple suggestion to improve data security is misunderstood. Avoid the conflict and keep your confidential information secure by hiring a NAID-certified vendor today!
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DeVries Business Services acquires Pasco document-shredding concern

Local News – Local – July 19, 2012 Transaction included accounts for 100 clients, one mobile shred truck By Chey Scott Of the Journal of Business Spokane-based DeVries Business Services has bought the assets of a Pasco-based mobile document destruction company called Green Shred LLC. DeVries’ President and CEO Patrick DeVries says the transaction was…
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THINK Before You Toss

Get Rid of Your Data Before You Get Rid of Your Storage Media The advent of digital technology forever changed the landscape of information preservation– digital media storage has made it possible to store large amounts of information in a very small space compared to traditional paper storage. The biggest downside to digital data storage…
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How to Protect Your Patient Information During a Medical Move

No move is easy, and there are always security risks when private information is moved from its regular, secure environment. But moving a medical office presents special security challenges because of the confidential nature of the information medical records contain: Protected Health Information (PHI) must be shielded from view at every step of the move,…
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Quick Contact Info

601 E Pacific Ave
Spokane WA 99202

Washington:
(509) 838.1044
Idaho:
(208) 765.4397
Toll Free:
1.866.433.4691
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Office Hours:
Mon - Fri
7:30am - 4:00pm
Closed for Lunch:
11:30am - 12:30pm

Drop-Off Shredding Hours:
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8:00am - 3:00pm
Closed for Lunch:
11:30am - 12:30pm

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